Last updated: September 2026

For Ethiopia (Registered Charity 1108526) is committed to protecting your personal data and respecting your rights. This notice explains, in brief, what information we collect, why we collect it, how we use it, and your rights under UK GDPR, the Data Protection Act 2018, PECR and the Data (Use and Access) Act 2025.

1. Who we are

For Ethiopia, 34 Bibury Crescent, Bristol, BS9 4PW, United Kingdom

You can contact us at: information@for-ethiopia.com

2. The data we collect

We may collect and process:

• Contact details (name, email, postal address, phone number)
• Donation and Gift Aid information
• Communication preferences
• Volunteer and trustee records
• Enquiries sent through our website or social media
• Photographs or media where consent has been provided
• Safeguarding or complaint information where necessary

We only collect information needed for our charitable, governance, fundraising or administrative purposes.

3. How we use your data

We use personal data to:

• Process donations and Gift Aid
• Communicate with supporters, donors and volunteers
• Manage events and fundraising activities
• Administer volunteer roles
• Maintain governance records
• Respond to enquiries
• Meet legal and regulatory obligations
• Protect individuals through safeguarding processes

We do not sell personal data.

4. Lawful bases

We rely on:

• Legitimate interests – charity administration, donor stewardship, volunteer management
• Consent – email newsletters, promotional photographs
• Legal obligation – Gift Aid, financial reporting, safeguarding
• Contract – where we work with contractors or suppliers

5. Sharing your data

We may share limited personal data with:

• HMRC (Gift Aid)
• Regulators
• Professional advisers
• Payment providers
• Approved software providers (e.g., Xero, HubSpot, Google Workspace)
• Statutory agencies for safeguarding or legal reasons

We only share what is necessary and always ensure appropriate safeguards.

6. International transfers

Some of our systems store data outside the UK. We ensure appropriate legal safeguards are in place in line with UK GDPR.

7. How long we keep your data

We keep personal data only as long as necessary. Typical retention periods include:

• Financial and Gift Aid records: 6 years
• Volunteer and trustee records: 6 years after involvement ends
• Complaints: 6 years
• Safeguarding records: minimum 7 years
• Photographs: until consent is withdrawn

Full details are in our Data Retention Schedule.

8. Your rights

You have the right to:

• Access your data
• Correct inaccurate information
• Request deletion
• Restrict or object to processing
• Withdraw consent
• Receive a copy of your data (where applicable)

Requests can be made to information@for-ethiopia.com. We normally respond within one month.

9. Cookies and website data

We use cookies to improve website performance and understand how visitors use our site. You can manage your cookie preferences at any time. Non‑essential cookies are only used with your consent.

10. Data breaches

If a data breach occurs that poses a risk to your rights, we will inform you and, where required, notify the ICO.

11. Complaints

If you have concerns about how we handle your data, you may contact:

• The Secretary
• The Board of Trustees
• The Information Commissioner’s Office: ico.org.uk